Women in Medicine® Privacy Policy

Last Updated: February 2026

Women in Medicine® (“we,” “us,” or “our”) is committed to protecting the privacy of our members, donors, event attendees, and all others who share information with us. This Privacy Policy explains how we collect, use, and protect your personal information when you make a donation, register for events, use our website, or otherwise interact with us. We are committed to complying with applicable privacy laws and regulations.

1. Information We Collect

We collect different types of information depending on how you interact with us:

When you make a donation, we collect:

  • Your name

  • Contact information (address, phone number, email address)

  • Donation amount and designation (if applicable)

  • Payment information (credit card details or other payment information — this is processed securely through our payment processor and we do not store it on our servers)

When you register for an event, we collect:

  • Your name, title, and professional credentials

  • Contact information (email address, phone number)

  • Organization or institution affiliation

  • Any preferences or accessibility needs you choose to provide

You may also choose to share additional information, such as:

  • Information provided through surveys, forms, or communications

  • Professional information (e.g., medical specialty, credentials) if you choose to share it

When you visit our website, we automatically collect:

  • IP address

  • Browser type and operating system

  • Referring website and pages visited

  • Date and time of visit

  • Cookies and similar tracking technologies (see Section 9 for more detail)

This information is used to improve our website and understand user behavior.

2. How We Use Your Information

We use your information for the following purposes:

  • To process donations, provide acknowledgements, and maintain donation records

  • To register you for and communicate information about events you have signed up for

  • To communicate with you about our programs, events, research, and opportunities to support Women in Medicine®, with the option to opt out at any time

  • To analyze website usage and improve our website, programs, and services

  • To comply with applicable legal and regulatory requirements

  • For internal administrative purposes, such as accounting and auditing

3. Sharing Your Information

We will not sell, rent, or trade your personal information with third parties for their marketing purposes. We may share your information with the following parties:

  • Third-party service providers who assist us with donation processing, event registration, data analysis, email marketing, and related services. These service providers are contractually obligated to protect your information and only use it for the purposes we specify.

  • Legal authorities if required by law or legal process.

  • Affiliated organizations that share our mission and values. We will only do this with your consent, and you will have the opportunity to opt out.

4. Data Security

We take reasonable measures to protect your information from unauthorized access, use, or disclosure, including:

  • Industry-standard security measures on our servers

  • Encryption to protect sensitive information, such as payment details

  • Restricted access to your information, limited to authorized personnel only

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, to comply with legal obligations, resolve disputes, and enforce our agreements. When information is no longer needed, we take reasonable steps to securely delete or anonymize it.

6. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies (such as Google Analytics) to understand how visitors use our site and to improve your experience. Cookies are small data files stored on your device.

You may control cookie settings through your browser preferences. Please note that disabling certain cookies may affect the functionality of our website. By continuing to use our website, you consent to the use of cookies as described in this policy.

7. Third-Party Tools and Platforms

We use third-party platforms and tools to deliver our programs and services. These currently include:

  • Squarespace (website hosting and content management). Squarespace may collect visitor data such as IP addresses, browser type, and pages visited. See Squarespace’s Privacy Policy at squarespace.com/privacy.

  • Mailchimp (email marketing and communications). When you subscribe to our newsletter or receive communications from us, your email address and engagement data (such as open and click rates) are stored in Mailchimp. See Mailchimp’s Privacy Policy at mailchimp.com/legal/privacy.

  • GiveSmart (donor CRM and fundraising platform). Donor information, giving history, and related records are stored and managed through GiveSmart. See GiveSmart’s Privacy Policy at givesmart.com/privacy.

When you provide information through these platforms, it is also subject to their respective privacy policies. We encourage you to review those policies directly. We periodically review our third-party providers to ensure they meet appropriate data protection standards.

8. Your Choices and Rights

You have the following choices and rights regarding your information:

  • You may opt out of receiving marketing communications from us at any time by clicking the “unsubscribe” link in our emails or contacting us directly.

  • You may request access to, correction of, or deletion of your personal information by contacting us at info@wimedicine.org.

  • California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt out of the sale of personal information. We do not sell personal information. To exercise your rights, please contact us at info@wimedicine.org.

9. Children’s Privacy

Our website and services are not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently received personal information from a child under 13, we will delete such information from our records.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will post any updates on our website and update the “Last Updated” date at the top of this policy. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Women in Medicine® - 200 W Madison, Suite 300, Chicago, IL 60606

info@wimedicine.org

12. Consent

By making a donation, registering for an event, or otherwise providing us with your information, you consent to the collection, use, and sharing of your information as described in this Privacy Policy.